AGENDA
PROMONTORY POINTE HOA BOARD OF DIRECTORS MEETING
THURSDAY 02/05/2026 6:30 P.M.
Office Evolution (Bluebonnet Room)
1846 N. Loop 1604 West, Suite 205 San Antonio, TX  78248 

1. Call to Order/Roll Call

2. Hearings/Homeowners to be heard 6:30-7:00pm – Hearings (if requested) will be held in Executive session with only the requestor and Board members present. Homeowners wishing to address the Board for any reason may do so after any hearings.  Please limit comments to five (5) minutes.

3. Minutes – Discussion and possible action on last Board Meeting minutes. Treasury Meeting Minutes vote.

4. Treasurer Report

5. Committee Reports
   a.  Landscape Committee *new volunteer Rand Rodriguez to speak (Steve)
   b.  Recreation Committee (Steve)
   c.  Social Committee (Jon)
   d.  Neighborhood Watch Committee (Jeff and Michael N.)
   e.  Communications Committee (Jeff and Mark)
   f.   Architectural Control Committee (ACC) (Board Liaison)

6. Ratification of Interim Items Approved by electronic vote or DAMC
   Approved by BOD
   Ramirez Landscape – Heights – broken pavers and matching pieces $3,800.00-11/10/25
   SA Quality – Est – Peak- Power Surge replacement- $337.96- 11/20/25
   Brightview – SO 8807502 – Common Irrigation Repairs – $4,517.00- 12/10/25
   Ramirez Landscape – Est. 885-Speed Bump painting and pothole – $2,800.00 -12/15/25
   SA Quality – Est. 474-Peak Pedestrian Gate (Rocky Court) – Pedlock replacement – $2,900.04
   SA Quality – Est. 558 – Heights Cellular voice & data- $1,286.30- 12/16/25
   Ramirez Landscape – Est. 880-Gate painting and reflecting tape – $3,150.00 -1/06/26
   SA Quality – Est. 558 – Peak – Pedgate lock – $2,900.04-
   SA Quality – Peak – Replaced receiver antenna – $147.07-1/14/26
   Approved by Claudia Carr
   Brightview – SO 8807541 – Pointe Irrigation Repairs – $70.42- 11/20/25
   Brightview – SO 8807530 – Reserve Irrigation Repairs – $245.88- 11/20/25
   Brightview – SO 8807516 – Heights Irrigation Repairs – $1,015.51- 11/20/25
   Brightview – SO 8807550 – Peak Irrigation Repairs – $710.51- 11/20/25
   Brightview – SO 8816368 – Heights Irrigation Repairs – $173.12- 12/8/25
   Brightview – SO 8816382 – Peak Irrigation Repairs – $806.45- 12/8/25
   Brightview – SO 8816460 – Pointe Irrigation Repairs – $190.50- 12/8/25
   Brightview – SO 8816434 – Reserve Irrigation Repairs – $166.84- 12/8/25
   Brightview – SO 8829687 – Peak Mulch installation – $519.79- 1/13/26
   Brightview – SO 8832736 – Peak Irrigation Repairs – $370.98- 1/16/26
   Brightview – SO 8832684 – Pointe Irrigation Repairs – $306.00- 1/16/26
   Brightview – SO 8832693 – Reserve Irrigation Repairs – $80.77- 1/16/26
   Brightview – SO 8832753 – Heights Irrigation Repairs – $91.18- 1/16/26
   Brightview – SO 8832770 – Common Irrigation Repairs – $484.75- 1/16/26

7. Old Business (discussion and possible action)
   a.  Neighborhood Project Status Discussions
   -Status reference maintenance of brick walls in Promontory Pointe proper (Jeff)
   -Status of HOA Website Phase 2 update, archiving and improvements
   (Jeff and Michael)
   -Status of Pool replaster, repairs and expansion joint completion
   (Steve and Jeff)
   -Development of Gated Community “Gate Response Teams” and processes.          (Jeff, Melisa, John, Julie and Michael)

8. New Business (discussion and possible action)
   a.  Ramirez Landscape bid to clean all column pots quarterly (Steve)
   b.  Pool bathroom renovations and pump replacement (Steve and Jeff)
   c.  Sport Court issues and need for video cameras and signs (Steve and Jeff)
   d.  Playground issues and need for additional “regular maintenance” proposal              (Steve)
   e.  Heights road repair maintenance by Legacy Pavement Solutions, Strategy              Approach (1 vs 4 projects), concerns, feedback and decisions. (Melisa)
   f.  Proposal for additional lighting via Misty Spears offer from annual meeting of            up  to 5 additional (based on availability, she has 8 available) All NIGHT                  SECURITY LIGHTS (ANSL), via CPS Energy website. Gated communities            would have to pay the monthly cost of use per my understanding of website.          (Steve)

9. EXECUTIVE SESSION (Closed to Public): The Board of Directors may close the meeting to the public at any time and hold an Executive Session pursuant to State law.

10. Adjournment

Next HOA Board Meeting is scheduled for April 2nd, 2026 at 6:30pm Office Evolution (Bluebonnet Room) 1846 N. Loop 1604 West, Suite 205 San Antonio, TX  78248